How to Download and Submit the Annual Return Form NAR1
If you are running a local company in Hong Kong, you need to submit an annual return form every year to the Companies Registry. This form is called Form NAR1 and it contains important information about your company's particulars, share capital, directors, members, etc. In this article, we will show you how to download, fill in, and deliver Form NAR1 for registration.
What is Form NAR1 and Why Do You Need It?
Form NAR1 is the annual return form for local companies in Hong Kong
Form NAR1 is a specified form that local companies need to deliver for registration under the Companies Ordinance (Cap. 622). It is a bilingual form that can be completed in either Chinese or English. It has 11 sections that cover various aspects of your company's details as at the date to which the return is made up.
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You need to submit Form NAR1 every year to comply with the Companies Ordinance
According to the Companies Ordinance, every local company must deliver an annual return for registration within 42 days after its return date. The return date depends on the type of company. For a private company, it is the anniversary of the date of its incorporation. For a public company, it is 6 months after the end of its accounting reference period. For a company limited by guarantee, it is 9 months after the end of its accounting reference period.
If you fail to submit Form NAR1 within the prescribed time period, you may be liable to prosecution and fines. Moreover, your company's status may be changed to "Deregistered" or "Dissolved" by the Registrar of Companies.
How to Download Form NAR1 from the Companies Registry Website
You can download Form NAR1 in PDF format from www.cr.gov.hk
The easiest way to get Form NAR1 is to download it from the Companies Registry website at www.cr.gov.hk. You can find it under the "Forms" section and then select "Specified Forms". You can then choose "Form NAR1 - Annual Return" and download it in PDF format. You can print it out and fill it in with black ink.
You can also purchase a hard copy of Form NAR1 from the Queensway Government Offices
If you prefer to have a hard copy of Form NAR1, you can purchase it from the 14th floor of the Queensway Government Offices at 66 Queensway, Admiralty, Hong Kong. The office hours are from Monday to Friday, 8:45 am to 5:30 pm (except public holidays). The cost of each form is HK$22.
How to Fill in Form NAR1 with Correct Information
You need to fill in all particulars and complete all items consistently in either Chinese or EnglishYou need to state the company number, company name, type of company, address of registered office, email address, etc.
The first section of Form NAR1 requires you to state the basic information of your company, such as the company number, company name, type of company (e.g. private, public, guarantee), address of registered office, email address for communication with the Companies Registry, etc. You need to ensure that the information is accurate and up-to-date. If there are any changes in these particulars, you need to notify the Companies Registry separately by delivering the appropriate forms.
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You need to provide information on mortgages and charges, share capital, company secretary, directors, members, etc.
The following sections of Form NAR1 require you to provide more detailed information on your company's affairs, such as the mortgages and charges registered with the Companies Registry, the share capital structure and allotment of shares, the particulars of the company secretary and directors (including their names, addresses, identification numbers, etc.), the list of members and their shareholdings (including their names, addresses, number of shares held, etc.), etc. You need to fill in these sections carefully and completely. If there are any changes in these information, you need to notify the Companies Registry separately by delivering the appropriate forms.
How to Deliver Form NAR1 for Registration
You can deliver Form NAR1 in hard copy form by post or in person to the Companies Registry
Once you have filled in Form NAR1 with all the required information, you can deliver it in hard copy form by post or in person to the Companies Registry. The address is 14th floor, Queensway Government Offices, 66 Queensway, Hong Kong. You need to enclose a cheque or a cashier's order for the registration fee payable to "The Government of the Hong Kong Special Administrative Region". You can also pay by cash if you deliver Form NAR1 in person.
You can also deliver Form NAR1 electronically through the e-Registry portal
If you prefer to deliver Form NAR1 electronically, you can do so through the e-Registry portal at www.eregistry.gov.hk. You need to register as a user and login with your username and password. You can then upload Form NAR1 in PDF format and pay the registration fee online by credit card or PPS. You will receive an acknowledgement email and a transaction reference number after successful delivery.
You need to pay the correct registration fee depending on the delivery date and type of company
The registration fee for Form NAR1 depends on two factors: the delivery date and the type of company. The delivery date is determined by the date on which Form NAR1 is received by the Companies Registry or its electronic system. The type of company is determined by whether it is a private company or a public company or a company limited by guarantee. The following table shows the registration fee for different scenarios:
Delivery DatePrivate CompanyPublic CompanyCompany Limited by Guarantee
Within 42 days after return dateHK$105HK$140HK$105
More than 42 days but within 3 months after return dateHK$870HK$1,740HK$870
More than 3 months but within 6 months after return dateHK$1,740HK$3,480HK$1,740
More than 6 months but within 9 months after return dateHK$2,610HK$5,220HK$2,610
More than 9 months after return dateHK$3,480HK$6,960HK$3,480
Conclusion and FAQs
In conclusion, Form NAR1 is an important document that local companies need to submit every year to the Companies Registry. It contains vital information about your company's particulars and affairs. You can download it from the Companies Registry website or purchase it from the Queensway Government Offices. You need to fill it in with correct and consistent information in either Chinese or English. You can deliver it in hard copy form by post or in person or electronically through the e-Registry portal. You You need to pay the correct registration fee depending on the delivery date and type of company. The following table shows the registration fee for different scenarios:
Delivery DatePrivate CompanyPublic CompanyCompany Limited by Guarantee
Within 42 days after return dateHK$105HK$140HK$105
More than 42 days but within 3 months after return dateHK$870HK$1,740HK$870
More than 3 months but within 6 months after return dateHK$1,740HK$3,480HK$1,740
More than 6 months but within 9 months after return dateHK$2,610HK$5,220HK$2,610
More than 9 months after return dateHK$3,480HK$6,960HK$3,480
Conclusion and FAQs
In conclusion, Form NAR1 is an important document that local companies need to submit every year to the Companies Registry. It contains vital information about your company's particulars and affairs. You can download it from the Companies Registry website or purchase it from the Queensway Government Offices. You need to fill it in with correct and consistent information in either Chinese or English. You can deliver it in hard copy form by post or in person or electronically through the e-Registry portal. You need to pay the appropriate registration fee depending on the delivery date and type of company. If you have any questions about Form NAR1, you can refer to the following FAQs or contact the Companies Registry for assistance.
FAQs
How can I check the return date of my company?
You can check the return date of your company by using the "Company Search" function on the Companies Registry website or by calling the 24-hour hotline at (852) 2234 9933.
What if I make a mistake or omission in Form NAR1?
If you make a mistake or omission in Form NAR1, you can correct it by delivering a revised Form NAR1 for registration within 14 days after becoming aware of the error or omission. You do not need to pay any additional fee for this correction.
What if I fail to submit Form NAR1 within the prescribed time period?
If you fail to submit Form NAR1 within the prescribed time period, you may be liable to prosecution and fines. Moreover, your company's status may be changed to "Deregistered" or "Dissolved" by the Registrar of Companies. You can apply for restoration of your company's status by delivering a restoration application form and paying a restoration fee.
How can I get a confirmation of registration of Form NAR1?
If you deliver Form NAR1 in hard copy form by post or in person, you will receive a confirmation letter by post after successful registration. If you deliver Form NAR1 electronically through the e-Registry portal, you will receive an electronic certificate of registration by email after successful registration.
Where can I find more information and guidance on Form NAR1?
You can find more information and guidance on Form NAR1 by visiting the Companies Registry website at www.cr.gov.hk or by reading the "Guide to Filing Annual Returns for Local Companies" issued by the Companies Registry.
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